Through our partnership with Frappe, ERP Champions had the privilege of handling the digital transformation of the Agency for Child Relief Aid(ACRA), a nonprofit based in South Sudan.

ACRA faced several operational challenges which prompted the passionate team to adopt ERPNext, a decision that set the stage for impactful change. 

The challenges included;

Scattered Information

Data was spread across projects and field offices which made tracking it difficult.

Reporting Constraints

Donor-specific reporting standards could not be met by the incumbent accounting software and thus required extensive Excel manipulations.

Inefficient Approvals

Documents had to be signed physically which led to delayed decisions especially where multi-level authorizations are involved.

Inefficient Procurement

The prolonged approval processes and extended committee meetings unnecessarily lengthened the procurement process.

 To address them, ERP Champions decided to leverage ERPNext.

Alongside the stock functionality, some customizations were made to fit ERPNext to the organization.

Budget Code Functionality

Simplified tracking of expenses tied to various donor budgets.

Streamlined Approvals with Workflows and E-Signatures Eliminated manual signatures, enabling remote authorizations and seamless document finalization.

Cost Benefit Analysis Tool

Enhanced decision-making with a system-assisted comparison of quotations, reducing committee meeting durations.

Improved Payroll

Introduced project-based remuneration for greater flexibility and transparency.

Enhanced Request Processes

Optimized workflows for requesting funds and materials, minimizing bottlenecks.

The impact was immediate and transformative with the following being observed both during and shortly after the implementation;

Increased Efficiency

Reporting errors vanished, and the finance team experienced a significant reduction in workload.

Faster Decision-Making

Approval timelines were cut dramatically, empowering teams to focus on mission-critical tasks.

Cost Savings

Automations reduced redundancy and avoided costly errors stemming from incorrect data.

Ready to overcome your operational challenges and achieve measurable results like ACRA? Get in touch with us today.